Human Resource Management is a vast subject on its own with millions of aspects that randomly change and evolve with time as this is the only managerial branch that deals with humans – the ever-evolving, ever-growing resource of any company in the world.
HR Software is managerial tools developed to help Human Resource Managers to carry out their tasks with due diligence and ease.
An HR Software is a tool developed to help capture important managerial data regarding employees, their personal information, employee work records, employee salary, and remuneration data. It handles other very critical information that needs to be handled in small to large level corporations as well.
As the size of the company increases, it becomes increasingly difficult to manage and pull out this data for employees on demand. This is why a company needs HR softwares and applications to help them manage this critical information appropriately.
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Uses of HR Software
Below are some of the most important uses of HR Software which is vital for a smooth operation of a company:
Managing Employee Information
The most important feature of HR Software is to maintain employee information. Most softwares will help you upload soft copies of employee documents such as Aadhar information, PAN Card, Bank Details, residential Details, etc. This helps HR to retrieve information for various purposes with just a click of a button.
This information can also help later when the employee is either promoted, transferred between departments or locations or resigns the company. The HR software can keep a track of the entire life cycle an employee has in the company by keeping data up to date.
Keeping Track of Compliance
The Human Resource Manager is mostly responsible to check compliance and conducting audits through the department. This information is considerably useful when the company hires external auditors to check for compliance which is a regular practice in most big firms.
The HR software will have a copy of all compliance measures applied by the company for each department and map this information against the actual parameters.
Payroll Management
Payroll Management is one of the biggest and most important functions of an HR team and consists of a huge number of paperwork and data processing at the end of each month.
The HR Software makes this extremely easy by mapping the personnel salary with his attendance, permissions, exemptions, allowances, and various other factors and arriving at the final payroll chart. This process saves a lot of time and effort for the managers and helps keep data authentic.
Onboarding Process
Onboarding of employees is one of the biggest tasks especially if the company goes in for large annual drives to onboard numerous employees at the same time. This means that every single employee’s information, confirmation details, department details, salary details, all of these things need to be recorded.
Also, their systems and work data needs to be configured and handed over for a smooth transition. All this information can be quickly and effectively handled by HR Software.
Improve Communication
HR Softwares can improve communication by shooting out bulk SMS, notifications, company information, reminder emails, birthday, and congratulatory messages, and other important notices that need to be circulated within the company. The software integrates with email and other communication applications to help with this.
These are some of the reasons why HR software is important in a company.